Here to help you.
The central admin team is the backbone of Campus Life Services(CLS), as our team provides administrative services from hiring to ensuring sound fiscal management. They’re UC and UCSF policy experts in purchasing, HR matters, and internal systems and tool. In additional to their long list of duties and responsibilities, the team represents CLS in more than a dozen campus groups, including HR Client Technology Steering Committee, Gallup Engagement, and Millberry Union Building Committee. See the menu below for more details on how your CLS central admin team can assist you.
Accounts Payable/Purchasing
| Connexus (booking travel and accommodations) | Purchase Order Processing (creation/set-up/management) |
| Credit Card Refund Processing and Reconciliation | P-card Purchasing |
| Invoice Processing | Employee Reimbursement Processing |
| Contract Pay | Customer Refund Processing |
| MyExpense (refunds and advances) | Food Orders (America to Go) |
Revenue Reconciliation
| Authorize.net reconciliation | Processing of Recharge Revenue through CounterPoint POS System |
| Deposit of ancillary checks (rents, commission, etc.) | Creation of items in CounterPoint |
| Depositor for Revenue Module - FileMaker | |
Room Reservations/Meeting Support
| 25Live Special Use Area & Alcohol Permit Approvals | Zoom support |
| CLS Executive Team calendar support | On site logistics support |
| Manage/Approve designated CLS meeting room spaces | Meeting Room reservations |
| Meeting/Committee facilitation | |
HR Support
| Interviews (includes phone screenings, scheduling & communication) | PeopleConnect Submissions and Approvals |
| Job Description Creation | SPOT Nomination Processing |
| HR, LER, Compensation, HR Generalists Liaison | UCPath Funding Submissions and Approvals |
| Merit/Equity Analysis | Skelly and Step 1 Officer |
Systems / Tools Knowledge
| 25Live | UPlan | FileMaker |
| BearBuy | UCPath | PeopleConnect |
| GL Verification | Authorize.net (DM) | StarRez |
| Hitachi | CounterPoint (Recharge payments) | Smartsheets |
| MyReports | CSI (Fitness and Recreation) | Qualtrics |
| ODS | Citrix | |
Financial Analysis Support
| Budget planning | Data entry – listservs, surveys | HR Reporting and Analytics Workgroup |
| MyReports analysis | DocuSign – Document and MOU management | HR Liaison |
| MyReports distribution General Admin Support | Facilities orders/requests | Millberry Union Building Committee |
| Ad-hoc services available upon request | General IT troubleshooting | PeopleConnect Client User Group |
| CLS nametag printing | New computer purchasing/set-up | |
Committee's and Groups
| Archibus Space Strategist | FAS SVC Core Team | HR Reporting and Analytics Workgroup |
| CLS Leadership Group | FAS Telework & Workspace Project | HR Liaison |
| CLS PE Team | FSC Client Collaboration Group | Millberry Union Building Committee |
| Compensation Sub-committee Group | Gallup Engagement Ambassador | PeopleConnect Client User Group |
| FAS Administrative Partner | HR Client Technology Steering Committee | |
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Learn more about our team and what we can do to help you.